Collaboration is one of Coda’s strong suits. Not only can you add people to your individual docs, you can also invite them to your Coda workspace. Whether it’s your entire company, your team, or your friends, we recommend adding anyone to your workspace who you’ll be collaborating with regularly in Coda.

If you are a workspace admin, you have the ability to invite people to your workspace. When you add people to a workspace, they become members. You decide what they can and can't do based on their role (see Roles in Coda: Doc Makers, Admins, and Editors for more info).

To add someone to a workspace, first navigate to coda.io/workspaces, then click on the workspace name in the left panel. Select the Members tab below the workspace name, then look for the Invite button in the upper right corner. Note that you will only see this button if you are a workspace admin.

You can then enter their emails or names to search your contacts. Once you’ve selected the invitee, choose which role this new member should have. If you want them to be able to create and build new docs and pages, you can make them a Doc Maker. If you just want them to be able to view and edit existing docs or pages, make them an editor.

Before you invite them, choose whether to notify them of the invite. If you do opt to notify them, you can enter a brief message for them into the field below.

Once that’s all done, just hit Invite. This will instantly add them to your workspace. Hooray!

The auto-join email domains feature ensures that members of your team are seamlessly added to the correct Coda workspace. When anyone with an email address from one of your auto-join domains joins Coda, they will automatically be added to your workspace (as an Editor).

To add a new auto-join domain, simply follow these steps:

Note that you will only see domains that are currently represented by the admins in your workspace. To add another domain, promote someone from that domain to be a workspace admin and ask them to complete the above process. Or, if your workspace has a parent organization, an org admin will need to register the domain to the organization first.

To remove an auto-join domain, simply hover next to the domain and click on the trash icon that appears to the right of the domain name.

For all Coda workspaces, you can view a full list of workspace members in the Members & groups tab under your workspace name. Here you can search for members and see their roles. Any member of the workspace can access this panel.

For workspace admins in paid workspaces (Pro, Team, and Enterprise), you can do even more in the Members section within the Admin settings. Here you can:

To find this Members section, just go to coda.io/docs, and click on Admin settings in the upper left corner. Then click into one of the tabs within the Members section.

Note that only Enterprise workspaces will include the Total collaborators column in their Members tab.

In the Members & roles tab of admin settings, you can use the built-in filters to search for specific workspace members. You can filter for current, removed, or offboarded members. You can also search the list of members by name and email using the search bar. When you select multiple members using the checkboxes on the left, you will be able to edit and export the selected list of users.

As a workspace admin, it’s likely important for you to be able to monitor the high-level activity and usage of your workspace members. This can be especially helpful when deciding which of your members should be editors and which should be Doc Makers.

Under the Members and roles tab of the admin settings, you’ll see the following useful columns for each member:

💡Tip: You can use the columns above to understand which editors might be ready to become Doc Makers.

You can also change the role of a workspace member within the Members and roles tab of admin settings. Just find the member whose role you want to change. Then, under the Workspace role column, click on their current role to open a drop-down of role options. Choose their new role from these options.

If a member in your workspace has requested to become a Doc Maker, you will see a Pending requests section on the Members and roles page. Click Approve to upgrade this member to a Doc Maker, or click Details to learn more or deny the request. Learn to customize how your workspace members become Doc Makers by checking out this article.

Note that only existing workspace members can request to become Doc Makers. Non-workspace members will have to contact an admin and be manually added to the workspace as a Doc Maker.

If you need to copy the email addresses of multiple workspace members at once, you can do so via the Members and roles tab. Just check the box to the left of all the members in question, then click the Copy emails button above the members list. The emails will be copied to your clipboard.