Within a Coda workspace, there are a number of different roles (you can read about the full range of roles here). Every Coda workspace automatically has at least one workspace admin - also known as Doc Maker (Admin). All admins are Doc Makers, but not all Doc Makers are admins. Admins set the rules and control the settings. If you create a workspace, you gain the role of workspace admin by default.
We recommend a minimum of two workspace admins in your workspace at all times. This ensures that things will continue without a hitch should one of the admins leave the organization.
A note for our Enterprise customers: Enterprise workspaces have both workspace admins and Org admins - two distinct roles. To learn about org admins abilities, check out this article.
Within this article you’ll find...
Admin abilities & limitations
Workspace admins play important roles in the Coda workspace. They have control of the workspace settings, and have more abilities than ordinary Doc Makers. You can read all about the various abilities and how they compare to other roles in this article.
While admins have the most control of any role in a Coda workspace, there are some limits to these abilities.
Admins can re-assign docs to another doc owner, but only when the original owner has left the company and been properly offboarded.
Admins can access metadata related to Coda usage on a per-user basis, including: user role (Doc Maker vs. admin vs. editor), number of docs created, activity frequency, number of collaborators in docs, etc.
Admins can remove others from the Coda workspace.
Admins cannot access any docs, or doc titles, of anyone in the workspace unless those docs are explicitly shared with them or in a folder that the admin has access to.
Admins cannot delete any docs that they don’t already own.
Identify your workspace admin(s)
So let’s say you aren’t a workspace admin - but you need to figure out who in your workspace does have this role. For instance, maybe you want to make an adjustment to a doc or workspace, but don’t have the necessary admin permissions. You can quickly identify your workspace admin and ask them for assistance.
To do so, follow the steps below:
Navigate to your Coda homepage (coda.io/workspaces)
Click on your workspace name in the left panel.
Click into the Members section (on the left, under your workspace name)
You’ll then see a list of all workspace members and their roles. Workspace admins are shown at the top of the list (after yourself), with the role Doc Maker (Admin) next to their names.
Add a new admin to your workspace
We always recommend having more than one admin per workspace. This ensures that your workspace can continue to operate smoothly, even if one admin goes on vacation or leaves the company.
Note that only existing admins can add new admins to the workspace. To do so, just follow these steps:
Go to your workspace home (coda.io/workspaces)
Click on your workspace name in the left panel
Click on Members (beneath your workspace name)
In the Members list, find the individual you’d like to make an admin
Click on the role shown to the right of their name
Select Doc Maker (Admin) from the dropdown list. That’s it!
Workspace admin settings
Workspace admins - and only workspace admins - have access to the workspace settings. These settings allow you to adjust things like access to the workspace and billing. They also allow you to explore activity in your workspace. To access these settings, just go to coda.io/workspaces, click on your workspace name (on the left), then select Workspace settings. You can read all about these settings and how to use them here.
Is workspace admin different from doc admin?
Yes! Workspace admin is a role in a Coda workspace. These admins have abilities that span the entire workspace. Doc admin, on the other hand, is a doc-specific designation. Doc admins have elevated permissions within a single doc. You can learn more about doc admins here.
Does a workspace admin count as Doc Maker?
Yes! All workspace admins are Doc Makers, but not all Doc Makers are workspace admins (think squares and rectangles). You can see this in the product, where workspace admins are called Doc Maker (Admins). For billing purposes, Coda charges for workspace admins just the same as Doc Makers.
How much does each workspace admin cost?
Coda charges based on the number of Doc Makers in your workspace. Since workspace admins are also Doc Makers, each admin costs the same as a Doc Maker. This cost varies depending on what plan you’re on. You can learn more about pricing here.
How many admins can I have in my workspace?
You can have as many as you’d like - there’s no limit. We recommend always having at least two admins per workspace.
Are workspace admins the same as org admins?
No - these are two distinct roles in Coda. Org admins are unique to Enterprise workspaces, and they have elevated controls over the settings for the entire organization.
You could be both a workspace admin and an org admin simultaneously. But that’s not required. You can be an org admin but not a workspace admin - and vice versa.