Inside this article

Inviting people to collaborate

Sharing at scale

Sharing a Coda doc with a link

Embedding your Coda docs

Advanced sharing settings

Sharing FAQs

  • How do I share a doc with Coda Support?

  • Can I hide a specific Section from someone?

  • How can I prevent people from copying my doc?

Inviting people to collaborate

You can collaborate on your Coda doc with anyone, as long as they have a Google email address. Simply click the Share icon in the upper right and type the email address of the person you'd like to share with:

When you invite someone, you can decide what type of access they'll have:

Searching for others at your company

If your account is part of a Google G Suite, suggestions for others at your company will appear as you type. If suggestions do not show, your administrator needs to configure G Suite settings to enable API access, contact sharing, and external directory sharing of domain and public data.

Sharing at scale

If you know that you'll be working on several docs with this person, you might want to invite them to your folders and workspaces instead.

Sharing a Coda doc with a link

Instead of having to enter email addresses, you can also share a Coda doc with a link! You can share using a link with people outside of your organization, and even choose different access levels for your coworkers than for everyone else.

Start by clicking the Share icon in the upper right. You'll then see two options:

  • Anyone with a link at [your domain]

  • Anyone with this link

You can then click the dropdown menu next to each option and select the sharing level that seems right.

For people within your domain, you can select

  • Can view for read-only access

  • Can comment for adding feedback using comments”

  • Can edit if you'll need them to make changes to the doc

  • No access if they shouldn't be able to open or view the doc

Once you’ve set your preferred access, press the “Copy Link” button to copy the link to your clipboard. Then share the link as needed.

Sharing a Coda page with a link

If you need to share a specific page, you can do that by selecting “Link to Current Page” in your sharing settings. Note, that it will share the page via the link, but anyone with that link will still be able to access the rest of the doc. This feature is meant to efficiently share a page without needing to navigate through the whole doc!

Ready to share your doc?

If you’ve copied the link to your doc but haven’t yet granted access to your doc (via the steps above), a confirmation message will pop up to ask if you want to adjust the sharing permissions.

Embedding your Coda docs

You can also embed your Coda doc on your website, blog, wiki or pretty much anywhere else. Just click the Embed button in the Share menu, and copy the embed code to paste onto your website.

When you select the option to embed a Coda doc, you have a few more choices you can make to customize the experience:

  • Enable play which allows people to explore your doc without saving their changes

  • Hide section list to remove the left menu of all the parts of your doc

  • Add a height and width so it fits perfectly into the space you have available

  • Start with to choose which page the embed should display first

Keep in mind, viewers will still be able to play with the doc, see the section list and view open comments by clicking the Open in Coda button.

Also note that at this time, you’re only able to embed public Coda docs. In other words, the share settings of the doc must be set to “Anyone with the link - can view / can edit / can comment.”

Advanced sharing settings

When you open up the Share settings for your doc, you’ll see a slider icon in the upper right of the pop-up. Click this to open the advanced sharing settings.

“Allow anyone who can edit to change permissions and share”

This setting allows any people with edit access to your doc to also have control over sharing and access to said doc. If you’d like to prevent others from modifying the access to your doc, toggle this setting off.

“Allow anyone to copy this doc”

This setting controls whether people with access to your doc can make their own copy. With this setting off, editors, viewers, and commenters will no longer have the option to copy the doc, including from the top left-hand corner of the doc or via a Copy Doc button. If the doc is shared with commenters or viewers, they cannot copy and paste the contents of your doc.

A few things to note about this setting:

  • You must be the doc owner to change this setting!

  • Docs are automatically created with this setting toggled on.

  • If your doc is published to our Doc Gallery, the Copy Doc button in the upper-right hand will no longer appear when doc copy is disabled.

  • Disabling Copy Doc will also disable the ability to Make doc into a template in the top left-hand corner of the doc

Publishing

Publishing is a new sharing option that lets you broadcast your ideas to the world. Your doc gets a unique URL, which unfurls when pasted in many sites (including social networks).

If you set your published doc to discoverable, your doc will be made available for search indexing so that it can find an even broader audience. You can also determine how people can interact with your doc, and whether they can copy it to use as a template.

For more information, check out: https://help.coda.io/en/articles/3727616-intro-to-publishing

Sharing FAQs

How do I share a doc with Coda Support?

You can share your Doc by going to the Share in the top right hand corner, clicking the button in the top right (to the left of the "X"), and toggling on Share with Coda Support.

Can I hide specific Pages from someone?

Yes! We now support hiding individual Pages and Subpages. This is available on the Pro tier and up. Keep in mind that anyone can unhide Pages, so for more restrictions you may want to explore the locking feature. For more information about what's covered in each plan, check out coda.io/pricing.

You might also want to check out these help articles:

Can I hide Pages in my doc? and Doc locking

How can I prevent people from copying my doc?

To disable copy, click Share in the top-right hand bar and navigate to your Advanced Settings to the appropriate toggle. See “Allow others to copy this doc” section above for more info.

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