Grouping allows you to control how your data is being displayed and comprehended more easily. Groups allow you to easily extract significant themes from datasets, similar to how you might use a pivot table in a spreadsheet. Grouping is especially great for large datasets, categorizing, and filtering data into smaller, digestible pieces.
Within this article, you’ll find...
How to group data
Grouping allows you to bundle common column values. Adding a group to one view of a table will not change other views of the data. There are a few ways to group data:
In the table options panel, select Group, click Add Group. The default grouping will be on the leftmost column across the left side of the table. You can use the drop-down menu to select which column you would like to group by, and the second drop-down menu to select if you would like to group along the left or across the top.
You can also group data by right-clicking on the column header of the column you would like to group and selecting Group, you will be presented with the option to group along the left or across the top.
💡 Pro tip: You can also group columns by right-clicking on the column header, then selecting Group column along left or Group column across top.
Once grouped, you can drag and drop items from one group to another group, this will change the column value of that row to the group you dropped to.
In the table view, you can group multiple times, across both the top and bottom. Please note that grouping across the top is not the same as changing the axes of your table.
How to ungroup data
In the table options panel, select Group, hover over the gear symbol of the grouping you would like to remove, then click the trashcan that appears.
You can also remove grouping by right-clicking on the column header, selecting Group, and Ungroup column.
💡 Tip: Did you know that you can change the value of a cell within a grouped column without ungrouping?
To do so, you can either click and drag the desired row to the new group, and the value will automatically update accordingly.
Alternatively, you can reveal an editable version of the grouped column. To do so, find the column in your column list, and unhide it. Now when you make changes to this editable version of the column, the row will change groups accordingly.
Group options
There are a few ways to configure how grouping is displayed. To access group options, head to the table options panel, click Groups, and click on the gear icon of the grouped column you would like to configure.
Sorting
Using the drop-down menu, you can control how you would like to sort the groupings.
Custom: drag-and-drop groups in a custom order
Ascending: alphabetical order, or ascending numerical order, of the groups
Descending: reverse alphabetical order, or descending numerical order, of the groups
Source table order: if the grouped column is a relation column, this will sort the grouped data in the same order of the table that is being referenced
Source table order (reversed): if the grouped column is a relation column, this will sort the grouped data in the reversed order of the table that is being referenced
Show empty groups
This option will only be visible if your grouped column is a select list or relation column type. Toggle this option on if you would like to display groups that have no rows with this column value.
Background color
If the grouped column is a select list or relation column, a background color will be applied to each group by default. You can disable this by toggling off the Background color option.
Pinned groups
Within the Group options, you have the ability to pin groups. A pinned group will always show in the table, even if there are currently no rows associated with that column value. To pin a group, just click the pin icon to the left of the value name. Click the pin icon again to unpin the group. If the pin icon is blue, that means the group is currently pinned. Note that you will not see the pinning option if your column is a select list or relation and the Show empty groups option is toggled on.
Add group
You can use the add group button to easily add a new group from this panel. If the column is a relation, this will add the new value to the related table as well.
Expand and collapse groups
You can collapse an entire group (or groups), by clicking the small carrot that appears in that group. This will show the group, but will not display the individual rows with this column value. Expanding and collapsing groups only affects how you see the data, so you don't have to worry about these actions affecting your teammates.
You do have the option to set a default expand/collapse state for groups in a given table view. This default setting will then determine the initial state that users see when they visit the table. And each user can then choose to collapse or expand for themselves.
To set the default collapsing, open the Group Options panel (right-click on the grouped column header, select Group > Group options). There you'll see a Default collapsing section. You can choose between...
Expanded: all groups expanded
Collapsed: all groups collapsed
Custom: a mix of expanded and collapsed; this will copy whatever combination of collapsed and expanded you are currently utilizing in your view
Groups in boards
One of the most popular view options in Coda is the board view, which leverages grouping to bundle data into lists of cards. Learn more about table views here.
When you change a view into a board, Coda will select a column to group on. Coda will first look for an existing grouping, if this doesn’t exist it will look for a relation or people column, if neither of these column types exist, you may be prompted to add a relation column to group on.
When turning a board into a table, it will retain the grouping that was used to create the board view along the top. If you would like to remove the grouping, follow the process outlined in How to ungroup data.
FAQs
Will grouping show for all users of the doc?
Will grouping show for all users of the doc?
Yes, once a column is grouped in a table view, this grouping will be visible whenever anyone in the doc visits that view.
Why are empty groupings showing?
Why are empty groupings showing?
If you’re seeing empty groupings in your table, it is likely because these groups are pinned. If you add a new group from the table view, this group is pinned by default. You can learn more about pinning and how to unpin groups in the Group options section.
When I collapse or expand a group, does this collapse or expand the group for everyone else in the doc?
When I collapse or expand a group, does this collapse or expand the group for everyone else in the doc?
No - expanding and collapsing is a personal action, so it only affects your view of the grouped data. Learn more about expanding and collapsing groups in the section above.
How do I change the grouped value of an individual row?
How do I change the grouped value of an individual row?
You can change the value of a cell within a grouped column in one of two ways.
First, you can simply click and drag the row (via the left edge of the row) out of one group and into another. The value of the grouped column will update automatically for that row. This is useful when you quickly need to change the value of one or two rows.
Alternatively, if you are going to be changing values of multiple rows frequently, you can display an editable, ungrouped version of the grouped column. When you first group by a column, an editable version of that column is automatically added to your hidden column list. So all you need to do is access your column list and unhide the column. Then you can make changes to this editable version of the column, and watch the grouped column update accordingly.
Can I group on the display column?
Can I group on the display column?
While you can group on the display column, it is not recommended. The display column is intended to be the column with the most unique data from row to row. You can learn more about the display column here.
How can I quickly add a new group?
How can I quickly add a new group?
Hover over a grouped column in the table, and look for a small plus icon (when you hover over it +Add a new group will appear). Click on this plus icon to add a new group. Then add a new row to this group if desired.
Why do I see empty rows when I filter a table?
Why do I see empty rows when I filter a table?
This is most likely because groups have been pinned. Read more about pinned groups in the Group options section.
How do I sort groups?
How do I sort groups?
You can choose how you would like to sort your groups in the group options panel. There are a few different ways you are able to sort depending on the column type. Read more about sorting groups here.
How do I group for a relation column with multiple selections?
How do I group for a relation column with multiple selections?
Read more about grouping on a select list or relation column with multiple selections here.