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Invite Google Groups to your docs and folders

One more way to share your docs and folders: invite specific Google Groups. Learn how here.


Coda allows you to share your docs in a number of different ways (which you can read all about here). More recently, we’ve added the ability to share a doc with specific Google Groups. This allows you to easily share your doc with a large number of people with only a few clicks.

ℹ️ If you’re an Enterprise customer, you can also reach out to your admin to push SCIM groups into Coda.


Within this article, you’ll find...

 

Share docs with Google Groups

If you use Google Groups, you can share docs with a large number of people by directly inviting the group email address to your doc. If you want to learn about the other methods for sharing docs, check out this article. Continue reading to learn how to share individual docs with specific Google Groups.

Invite Google Groups to your doc

To share docs with Google Groups, just click the Share button in the upper-right corner of the doc. Then, in the text field, type the Google group email address that you’d like to share the doc with. Click on the Invite Google Group button to provide your OAuth credentials.

 

After that, when you enter the Google group name or email address in the share menu, the group will appear under the Groups options. Select the group, choose what type of access the group should have, and hit Send!

 

Alternatively, you can also provide your OAuth credentials and connect with Google Groups by going to the Members page in your workspace, and navigating to the Groups tab. Once you’ve connected with Google Groups, go to any doc that you want to share and type the email address of the Google Group you'd like to share with. Then click on the Invite Google Group email button and hit send!

If you’ve previously shared docs with Google Groups, please remove those email addresses and re-add them by clicking on the Invite Google Group email button.

Note: You or at least one member in your workspace must connect with Google Groups by providing your OAuth credentials to enable sharing with Google Groups. Once you or a workspace member provides their OAuth credentials, everyone in the workspace will be able to share docs with Google Groups.


Once you have shared your doc with a valid Google Group email address, you’ll also see all the Google groups you have access to in auto-complete the next time you share a doc.

Access a shared doc

To access a doc that is shared with a Google Group, members of the group need to provide their OAuth credentials so Coda can verify their group membership and grant access to the doc.

If you see the screen below when you are trying to open a doc that’s shared with a group you’re a member of, click on Check Groups access button and provide your OAuth credentials to open the doc.

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Share folders with Google Groups

Sharing folders is a great way to share multiple docs at once, without having to change the share settings on each doc individually. When you share a folder with someone - or in this case, with a Google Group - they will have access to all docs within that folder. If you want to learn more about folders, check out this article. Otherwise, continue to the sections below to learn about sharing folders with Google Groups.

Invite Google Groups to your folder

To share folders with Google Groups, just click the Share button in the upper-right corner of the folder. In the text field, type the Google Group email address that you’d like to share the folder with. If you haven't yet provided your OAuth credentials, click on the Invite Google Group email button. Otherwise, the group should appear in the list of options. Click on the group, then click send.

 

Access a shared folder

To access a folder that is shared with a Google Group, members of the group need to provide their OAuth credentials so Coda can verify their group membership and grant access to the folder.

If you see a message about needing permission when you are trying to join a folder that’s shared with a group you’re a member of, click on the Check Groups access button and provide your OAuth credentials to access the folder.
 

 

FAQs

Can someone who’s not part of our organization share docs or folders with our Google Groups?

Yes, however group members may or may not get notified based on the Google Groups setting. If your organization does not allow “anyone on the web” to post to a Google group, members of the group will not get email notifications when someone shares a doc or folder with that group. Group members would need a link to the doc or folder to access it.

Can I share docs and folders with any Google group?

Sharing with Google groups is only available for Google Workspace users. We do not support sharing with personal Google groups (i.e groups with a .googlegroups.com extension). We also do not support sharing with nested groups.

How can I learn about other ways to share my doc?

Check out this comprehensive article on sharing your doc.

I'm receiving an error when trying to connect Coda with Google Groups: 400: admin_policy_enforced. What does this mean and how can I resolve it?

This error indicates that your Google organization has policies that restrict access to your account data by third-party apps. To resolve this, an admin for your Google org needs to mark Coda as trusted. They can do so by following these steps:

  1. From Google Admin, navigate to Security > Access and data control > API Controls

  2. Click on the Manage third-party app access option

  3. Select Configure new app

  4. From the dropdown, choose OAuth App Name or Client ID

  5. Using the search tool, search for Coda

  6. You should see three results, one labeled "Coda Packs" and two labeled "Coda". We recommend selecting all three and marking them as trusted.

  7. Once completed, you can return to the process above and try connecting Coda with Google Groups again.

 

 

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