Every doc in Coda lives within a folder. Folders are a great way to organize the docs in your workspace (think departments, teams, and projects). Not only can you use folders to group docs by topic areas, you can also use them as a way to control access to docs. If you’re on a Team or Enterprise plan, you have the option to make folders private (so only you can access the docs within) or share them with collaborators you see fit. You can even control the level of access - view, comment, edit, or manage - that collaborators have to the docs inside each folder.

Check out the sections below to learn about creating folders, folder sharing and permissions, and moving docs between folders.

To add a new folder to your workspace, just follow these steps:

You then have the option to share the folder with specific people, groups, or with everyone in your workspace. To learn more about sharing folders, check out the section below.

If you’re on a Team or Enterprise plan, you can adjust the permissions of a folder to choose who has access to the docs inside. When you create a folder, it is private by default. This means no one else in your workspace has access to any of the docs within that folder. But you also have the option to modify these permissions and share the folder as you see fit.

Let’s say you have a number of docs that you regularly want to share with the same limited group of people. In this instance, you may want to use folders to manage sharing. You can share the folder with this group, and they’ll automatically have access to every doc within the folder - without you having to manually invite them doc by doc. And just as with sharing docs, you can choose what level of access to grant each of these folks.

There are four different access levels when it comes to sharing folders:

The level of access that someone has to a folder also dictates the level of access they have to the docs inside that folder. For instance, if you give someone edit access to a folder, they will automatically have edit access to all docs within that folder.

You can also grant folder access to groups, to external users (depending on your organization’s policies), or even to the entire workspace. When you share a folder with the entire workspace, everyone in the workspace can access the folder.

To share a folder, you must already have “can manage” access to that folder. Once you do, you can simply follow these steps:

Anyone with “can manage” or “can edit” access can add docs to a folder. This includes both adding brand new docs and moving existing docs into the folder.

To add a brand new doc, simply open the folder, then click + Create doc in the upper right corner.

To learn about moving existing docs into a folder, check out this comprehensive article.

Anyone with “can manage” folder access can also move docs out of the folder. This includes moving docs to a different folder or simply removing docs from the folder.

To move a doc to a different folder, open the current folder and find the doc you want to move. Then hover over the doc and click on the three-dots ( ... ) to the right of the doc title, and choose Move from the dropdown. Select a destination folder, and hit Move to complete. Note that you will only see folders that you have already added to your shortcuts, so be sure to add the destination folder to your shortcuts before moving docs.

You can also remove docs that are stale or no longer relevant from a folder by clicking on the Remove from folder option from the dropdown. Removing a doc from a folder will relocate the doc to the doc owner’s My Docs folder.
​

To delete a folder from your workspace, you will need to have “can manage” access to that folder. Be aware that deleting a folder will delete it for everyone in your workspace.

Additionally, before you can delete a folder, you will first need to move, remove, or delete all of the folder’s contents. You can learn how to remove docs by checking out the previous section, or check out this article for more info on moving docs to new folders.

Next, click into the folder, and hover next to the folder name at the top of the page. A three-dot menu ( ... ) should appear. Click on this menu, then select Delete folder. Then click Delete again to confirm. Note that the button with remain disabled until all docs in the folder are relocated or deleted.

If you just wish to remove the folder from the left-hand panel of your workspace, check out this article for adding and removing folder shortcuts. Or if you wish to remove folder access, check out the folder’s Share dialog.