You can use hidden subpages and pages to help keep your doc clean and readable for yourself and others. Please note that people with access to the doc can still choose to show hidden pages. The feature is intended to be used for doc readability and organization and is not meant to be used as a security feature.
Hide pages to archive old content in a doc, or hide pages with supporting data that make the rest of the doc work but rarely need to be directly edited. You can hide a single subpage or an entire group of subpages.
In this article
Hiding and unhiding a subpage or page
To hide a subpage or page, right-click a page in the page list, or click on the 3 dots to the right of the page's name. Then choose "Hide".
To un-hide a page, right-click the 3 horizontal dots next to the Doc title. Then choose "Show hidden pages".
Showing hidden pages
By default, hidden pages are not visible, but any person with access to the doc can still choose to show all hidden pages. For this reason, you should never use hidden pages as a means to enforce privacy or security.
To temporarily show hidden pages just for you, click the 3 dots next to the Doc title, and turn on "Show hidden pages". You can follow the same process when you want to re-hide your previously hidden pages.
Hidden pages will now appear in the page list in their original locations, with a gray title to indicate they are hidden.
Example use cases
There are all sorts of reasons you might want to use hidden pages, but here are the most common:
Archive old content: As docs grow over time, you may find they include many pages. Some may become out-of-date or no longer directly relevant but are helpful to keep for reference. In this case, you can hide those pages so they don't take up space in the page list but are still available as a reference to your team.
Hide supporting pages: Many docs contain pages that store supporting data for the rest of the doc but aren't intended to be directly used. For example, some docs contain "Raw Data" pages storing base tables, or "Admin" pages that support lookup columns in other tables. Often this data rarely changes or isn't as useful unless it's filtered. In these cases, you can hide those pages so the supporting data is out of the way and is less likely to be accidentally edited.
Hidden page FAQs
What plans include hidden pages?
Hidden pages are available in the Pro plan and higher. You can see more information about the features available on each plan here.
Can other users see hidden pages?
Yes, all people with access to a doc can choose to show hidden pages. These features are intended to be used for doc readability and organization, and are not meant to be used as security features.
Can I hide pages only from certain users?
Hiding a page hides it from all users, and it is not possible to specify that different users see different pages as visible or hidden. If different members of your team need to use different pages in a doc, Cross-doc allows you to create different docs for different audiences and share data between them.
Can I use hidden pages to restrict users from making changes in those pages?
Hidden pages only affect the default visibility of pages. If you're on a Team plan or higher, you can use the doc locking feature to restrict what changes users can make in a page.